Volunteer Policy
Knights Volunteer Policy:
Calgary Knights Lacrosse Association is a club which is operated solely by volunteers.
To ensure that all aspects of the organization are managed efficiently,
every member is asked to contribute to the club via volunteering.
Volunteer requirements are calculated on a points system. Each Knights family is required to complete 300 points per player to a max of 600 points per family.
50 points is equivalent to 1 hour of volunteering. 6 hours of volunteer time (300 points) is mandatory for each player to a max of 12 hours (600 points) per family.
A volunteer bond form must be signed for $200 per player (max of 2 bonds per family). Registration is not considered complete until the bond form has been received. If a family chooses not to participate or is unable to volunteer they can submit a $200 'non-volunteer' payment by cheque dated for the current date or pay cash at the first evaluation floor time. If you do not complete your volunteer requirements you will be charged a $200 'non-volunteer' fee at the end of the season.
The following are lists of volunteer roles that can be done to earn your points:
TEAM LEVEL VOLUNTEERING
300 points/6 hours
Head Coach - Coach the team in practices and at the games. Responsible for team and player development. Appropriate NCCP Coaching Certification (Trained) must be met by the end of the season. Click Here for Clinics. Coaches require a Police VS Check.
Assistant Coach - Assist the Head coach at practices. On the Bench during games (gates). Appropriate NCCP Coaching Certification (Trained) must be met by the end of the season. Click Here for Clinics. Assistant Coaches require a Police VS Check.
Trainer - On the bench during games and assists in practices. Must be First Aid Trained and a Police VS Check is needed on file. Must not coach in game situations on the bench.
Team Manager - Work with coaches and other parents to oversee the administration of the team. The purpose of this role is to ensure the smooth operation of the team and allow the coaches to concentrate on the lacrosse activities. Enter game sheets, assign volunteers for the team, track team volunteer hours and submit volunteer hours to the Fundraising/Volunteer Director at the end of the season. Helps other team volunteers if needed.
Team Treasurer - Needs to submit a budget for the season and end-season financial statement to the Division Coordinator. Responsible for collecting, disbursing, and accounting for team funds; completing a tracking form; and closing down the account at the end of the season. Works with Team Manager.
Jersey Parent - Responsible for delivering and distributing jerseys before each game. Jersey parents also need to collect the jerseys following each game. Jerseys need to be washed regularly. Jersey parents need to make other arrangements for the jerseys if they cannot make a game.
50 points/1 hour
Scorekeeper / Timekeeper / Penalty Box - MINOR OFFICIALS - Every team needs to supply these officials in game situations. Volunteers must conduct themselves appropriately and not talk to coaches, trainers or referees. Minor officials MUST not cheer from the bench. 50 points per game, 1 hour per game
Other Team Positions - Points as determined by Coach & Manager. Examples: Goalie equipment parent - brings goalie equipment to every game and practice (U7/U9 there is no set goalie), volunteer coordinator for team, or special events planner.
CLUB LEVEL VOLUNTEERING
Evaluator (min. 3 hours) -150 points - If Knights needs assistance with evaluations. Lacrosse Knowledge is a MUST, parents can not evaluate the level their child currently plays in, watch evaluations, and fill out forms of players evaluations.
Evaluation Table Helper (min. 3 hours) -150 points - Hand out pinnies, direct players to dressing rooms, fill out and collect forms for evaluations
Raffle Volunteer - (min 3 hours) - 150 points - sell raffle tickets at various locations with or without child such as Canada Day
Roughneck 50/50 seller - (min 3 hours) - 150 points - sell 50/50 tickets at Calgary Roughnecks game for the Calgary Knights evening
Knights Club Events - (min 3 hours) - 150 points - Photo Day, Canada Day, Provincials- Cook hot dogs and hand out food. Organize players for photos. Sell apparel
CASINO VOLUNTEERS WILL GET $100 TOWARDS THEIR REGISTRATION PER PERSON PER SHIFT
BOARD MEMBERS - 300 points/6 hours
Board members are voted in at the yearly AGM in November. Members of the Board in a capacity as President, Vice-President, Treasurer, Coaching Director, Evaluation Director, Division Coordinators, Discipline Director, or any other Director position voting or non-voting. Positions are voted in at the annual AGM.
President
Supervises the affairs of the Club and the Executive Committee.
Chairs all meetings of the Club including those of the executive committee.
Speaks on behalf of the Club unless otherwise designated.
Represents the Club at all meetings of CDLA and ALA.
Has expenditure office authority.
Carries out other duties as assigned by the Club.
Supervises the affairs of the Club and the Executive Committee.
Chairs all meetings of the Club including those of the executive committee.
Speaks on behalf of the Club unless otherwise designated.
Represents the Club at all meetings of CDLA and ALA.
Has expenditure office authority.
Carries out other duties as assigned by the Club.
Attends monthly board meetings
Is a voting member.
Is a voting member.
Vice President
Chairs meeting in the absence of the President.
Represents the President at various functions when asked to do so by the President.
Responsible for ensuring all appropriate documentation regarding coaching is received and maintained on file.
Be the lead contact for the division directors, Director of Evaluations and process Reports to the President
Carries out duties assigned by the Executive Committee.
Attends monthlyboard meetings
Is a voting member.
Treasurer
Makes sure that all monies paid to the Club are deposited to a reputable financial institution as chosen by the Executive Committee.
Prepares a financial statement for the annual report, as well as monthly statements forExecutive Committee
Retains expenditure officer authority.
Makes sure that all monies paid to the Club are deposited to a reputable financial institution as chosen by the Executive Committee.
Prepares a financial statement for the annual report, as well as monthly statements forExecutive Committee
Retains expenditure officer authority.
Gets yearly financials audited by 2 good standing members of the club.
Carries out other duties as assigned by the Executive Committee.
Attends monthly board meetings
Is a voting member.
Secretary
Takes minutes at monthly meetings
Distributes mintues via email in timely fashion
Created agendas for meetings
Carries out other duties as assigned by the Executive Committee.
Attends monthly board meetings
Is a voting member.
Coaching Director
Organize all coaches for each age division
Deal with all Coaching preference requests
Provide guidance to all coaching for strategies and Minor Lax Policies - Knights, CDLA, ALA, CLA
Deal with any complaints about coaches
Ensure the correct level of certification has been gained, provide information relating to certification
Create and maintain Lacrosse Coaching Manuals
Run internal coaching mentorships and Goalie Clinics
Attend practices when requested
Deal with all Coaching preference requests
Provide guidance to all coaching for strategies and Minor Lax Policies - Knights, CDLA, ALA, CLA
Deal with any complaints about coaches
Ensure the correct level of certification has been gained, provide information relating to certification
Create and maintain Lacrosse Coaching Manuals
Run internal coaching mentorships and Goalie Clinics
Attend practices when requested
Attend CDLA Coaching Committee meetings as needed.
Carries out other duties as assigned by the Executive Committee.
Attend monthly board meetings
Is a voting member.
Carries out other duties as assigned by the Executive Committee.
Attend monthly board meetings
Is a voting member.
Evaluation Director
Coordinates with Registrar regarding scheduling of floor time and as well with Division Coordinators.
Obtains volunteer lists from Registrar and keeps track of volunteering together with the Division Coordinators and provides to Registrar.
Coordinates with Registrar regarding scheduling of floor time and as well with Division Coordinators.
Obtains volunteer lists from Registrar and keeps track of volunteering together with the Division Coordinators and provides to Registrar.
Coordinates floor drills, coaches on floor and evaluators on floor
Attends all evaluations and collects scoring at the end of each group.
Imputs data
Workstomaketheteamswithpresident, coaching director, registrar
Imputs data
Workstomaketheteamswithpresident, coaching director, registrar
Carries out other duties as assigned by the Executive Committee.
Attends monthly board meetings
Is a voting member.
Director of Discipline
Liaison between Calgary Knights and CDLA
Sits on the Discipline Committee of the CDLA regarding any disciplinary issues throughout the season
Liaison between Calgary Knights and CDLA
Sits on the Discipline Committee of the CDLA regarding any disciplinary issues throughout the season
Attends meetings with players and families as needed
Attends games if needed
Attends monthly board meetings
Is a Non Voting Member
Attends monthly board meetings
Is a Non Voting Member
Equipment Director
Maintain inventory of equpiment and apparel
Maintain storage locker
Help with new order of any equipment needed
Distribute and collect equipment at beginning and end of season
Track who has equipment and collect deposit cheques
Get equipment clean and sanitized at end of season
Carries out other duties as assigned by the Executive Committee.
Attends monthly board meetings
Is a Voting Member
Director of Fundraising/Promotions/ Volunteering
Oversees fund raising activities.
Responsible for the purchase and distribution of promotional items.
Is the key contact for sponsors interesting in supporting the Club.
Photo Day Donations - will contact companies to contribute
Buying all supplies (hot dogs, buns, juice, supplies)
Oversees fund raising activities.
Responsible for the purchase and distribution of promotional items.
Is the key contact for sponsors interesting in supporting the Club.
Photo Day Donations - will contact companies to contribute
Buying all supplies (hot dogs, buns, juice, supplies)
Contacts members for club level volunteering, makes schedules, gives who volunteered for comitment fullfillment.
Advertising - help with advertising (radio, magnetic signs, pamphlets)
Carries out other duties as assigned by the Executive Committee.
Reports to the President.
Attends monthly board meetings
Advertising - help with advertising (radio, magnetic signs, pamphlets)
Carries out other duties as assigned by the Executive Committee.
Reports to the President.
Attends monthly board meetings
Is a voting member.
Division Coordinators
Point of contact for players, teams, parents
Attends Evaluations at Division time slots.
Answers any questions, issues or problems raised by parents, coaches or others and brings them to the Board if necessary.
Provide appropriate information to your team/coaches.
Assists with the planning and implementing of club level events
Hand out any shorts, photos or other club related items.
Help with recruitment of players
Attend monthly board meetings
Provide appropriate information to your team/coaches.
Assists with the planning and implementing of club level events
Hand out any shorts, photos or other club related items.
Help with recruitment of players
Attend monthly board meetings
Is a Non Voting Member
